A standard, best-practice set of conditions are required by the MCZ and will be part of the Exhibition Loan agreement.
Transportation
The MCZ will determine the appropriate means of transportation of the loan material and will approve in writing all transportation arrangements. The Borrowing Institution agrees to cover all shipping costs, including courier fee, courier travel, and courier per diem to and from the MCZ.
Packing
The MCZ will determine the appropriate means of packing the loan material and will approve in writing all crating and packing arrangements. The Borrowing Institution agrees to cover all crating and packing costs.
Insurance
If insurance is arranged by the Borrowing Institution, coverage will be under an All Risk fine arts "wall to wall" policy from the time that the loan object(s) leaves the MCZ until the object(s) is returned to the MCZ and the final condition reports are completed. Coverage will include all risk of physical damage or loss including, but not limited to, loss or damage from earthquakes, floods, strikes, riots, or civil commotion. The loan object(s) will be insured at the value(s) assigned by the MCZ on the other side of this agreement. The Borrowing Institution's policy will name "President and Fellows of Harvard College" as additional insured and will waive subrogation rights against Harvard University. A Certificate of Insurance evidencing such coverage must be delivered to the MCZ before shipment to the Borrowing Institution occurs. The Borrowing Institution agrees to cover any deductible under its policy.
If the MCZ carries insurance under its policy, the Borrowing Institution will be responsible for the cost of the premium while the loan object(s) is in transit and on location.
Withdrawal of Objects
The MCZ reserves the right to withdraw any items whose condition has deteriorated or may deteriorate due to continued travel, or whose security appears to be threatened, or when other urgent reasons necessitate withdrawal.
Procedure in Event of Mishap
In the event that a loan item is damaged, destroyed, lost or stolen, the Borrowing Institution shall give the Departmental contact at the MCZ immediate telephone notice, followed by written confirmation. The report of damage or loss should provide a description of the extent and circumstances surrounding the mishap. No repairs or other actions may be taken on the object(s) by the Borrowing Institution without instruction in writing from the MCZ.
Publicity & Credits
The credit line as shown on the front of this form will be used in all printed material (including web) related to the loan object(s). Loans for exhibition require that one copy of any catalog or publicity material be sent directly to the Departmental contact at the MCZ.
Photography
All photographs of MCZ items to be used in exhibition catalog, brochures, publicity releases, and the like, either will be taken by the MCZ or, if taken by another photographer, must be approved in writing by the Museum. Copyright to any photograph of MCZ object(s), regardless of the photographer and the intended use, is retained by the President and Fellows of Harvard College, and a copy of any photograph must be sent directly to the MCZ Departmental contact if not taken by the MCZ. Use of the photograph in any publication (including web) requires prior permission by the MCZ. All permissions are for one time only.
General Care & Handling
The Borrowing Institution will exercise the same care and handling to the loan item(s) as it does in the safekeeping of comparable property of its own. Each object shall remain in the same condition in which it was received. The Borrowing Institution agrees to follow all special handling, installation, and packing instructions provided on the front of this document, and detailed in the correspondence and the Departmental Loan document from the MCZ to the Borrowing Institution.
Upon arrival, all travel containers must be equilibrated to the environment for 24-48 hours before unpacked.
No restoration, repair, cleaning, or fumigation of loan objects may be performed by the borrower without instruction in writing from the MCZ. Other organic objects stored or exhibited with those from the MCZ must be free of infestation.
Condition Report
The MCZ will provide a detailed condition report of the loan item(s). The Borrowing Institution will review this condition report against the loan item(s) at the time of its arrival and departure.
Exhibition Design & Installation
The Borrowing Institution agrees to comply with all requirements detailed on the front of this document, as well as those described in correspondence and the Departmental Loan document from the MCZ to the Borrowing Institution.
Mounting fixtures must be padded at contact points with the loan item(s).
Loan Fees
The Borrowing Institution agrees to pay administrative loan fees, conservation, mount fabrication costs, courier fee, courier travel, and courier per diem as detailed in correspondence and the Departmental Loan document from the MCZ to the Borrowing Institution.
Governing Law
This agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts.
Non-Assignability & Binding Effect
Neither party's rights nor obligation hereunder may be assigned except with the other's written consent. Subject to the foregoing, this agreement shall be binding on and inure to the benefit of the parties and their successors and assigns.
Specific Collection Conditions
Specialized requirements set by the relevant MCZ collection(s), which insure the protection and well-being of their specific holdings, may be included as part of the conditions for the MCZ loan agreement.Requests to borrow MCZ specimens for exhibit purposes are coordinated through MCZ Collections Operations for the Exhibition Loan and include pertinent departmental documents.
